Digital Office Centre Minot North Dakota Xerox Copiers, Xerox Fax, & Printers

How You Can Improve Efficiency With Scanning

Scanning powers the conversion of paper to electronic documents, creating opportunities to increase efficiency in each phase of your document workflow.

Capture

Scanning your paper documents allows you to: Scanning to Capture Electronic Documents

Create text-editable / text-searchable electronic files of your hard copy documents
Easily convert paper documents to compact, universally viewable PDF files
Enable electronic archive, management and distribution of critical documents

Store

Storing documents electronically allows you to: Scanning to Store electronic documents for your small business

Eliminate paper clutter and storage costs
Better organize and archive your documents
Enable fast, easy document retrieval
Protect against hard copy damage, fading and loss

Manage

Managing documents electronically allows you to: Scanning to manage and file your small business documents

Access documents remotely
Speed document search and retrieval
Enable audit trails, security and controls
Eliminate document handling, shipping and faxing costs

Distribute

Electronic documents can be quickly & cost-effectively distributed to:

Network folders, websites and content management systems
Remote printers, email and fax recipients
CD's, USB memory devices and other media

Need more info? Contact me or stop by the office for a demo. Bring your own documents!

Considerations When Evaluating Scanning Equipment

Ability to meet the different needs within your workgroup through a range of scanning speeds, document
handling capacity and scalable features
Concurrency of scan/fax/print/copy functions so that more than one function is available at a time
Variety of file compressions; small sizes to reduce network traffic and large sizes for fine detail
Security features to control access and comply with information security policies, such as user
authentication, secure address books, file encryption and file deletion
Scanning software solutions available that can simplify workflow and integrate scanned documents easily
with other applications and document management systems
Scan to destination options such as scan to email, PC, network, USB memory devices
Search documents by the TEXT within the document, not just the name of the file
Add to the document. Ability to add to the original document not create another file.

Contact me if you would like a print sample from this printer.
If you like, you can email me a document of your
choice and I will print it for you on our 6180 and mail it back to you!